Job Description

Legal Assistant Position

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to assist the Department's Legal Counsel and members of the Legal Office.

Job Duties:

• Learn and apply the Indiana Code to Access to Public Records requests for the determination of the release or denial of records
• Research and analyze law sources, including statutes, recorded judicial decisions, legal codes related to public records
• Process incoming Public Records Requests within the allotted timeframe
• Review and process law enforcement recordings with appropriate redactions per Indiana Code
• Prepare legal documents for review and approval by the Legal Counsel
• Learn the Indiana Trial Rules regarding discovery to non-parties
• Coordinate assembly of documentation required as the result of subpoenas and discovery requests.
• Maintain files and responsive records
• Answer phone inquiries
• Communicate clearly in writing and verbally with both members of the public and staff
• Ability to learn various records systems and rules for usage
• Other duties as assigned

Review the Indiana Code and Indiana Administrative Code to make proposals regarding potential language changes. Perform other duties as required.

Job Qualifications:

• Must be a high school graduate or possess and equivalent GED.
• Must possess ONE of the following:
• Bachelor's degree with a minimum of twelve (12) hours in law or paralegal studies; OR
• Bachelor's degree AND a Paralegal certificate; OR
• Bachelor's degree PLUS two (2) years of full time Paralegal experience; OR
• Associate's degree in paralegal studies (with certification) AND two (2) years full time legal experience; OR
• Certification in paralegal studies PLUS two (2) years full time paralegal experience; OR
• Paralegal Advanced Competency Exam (PACE) (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
• Paralegal CORE Competency Exam (as offered by the National Federation of Paralegal Associations), and be in good standing; OR
• Certified Legal Assistant/Certified Paralegal (CLA/CP) certification (as offered by the National Association of Legal Assistants), and be in good standing.
• Basic understanding of the Legal Research sites LexisNexis and Westlaw preferred.
• Proficient in utilizing Microsoft Office, including Word, Excel, Outlook and Publisher.
• Must be able to conceptualize and develop programs and procedures.
• Ability to maintain confidentiality.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to proofread documents accurately.
• Must have strong problem-solving skills.
• Must be able to organize, access, input, file and retrieve information utilizing computer.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.

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